Job description is an important tool to any organization or firm. It aims at clarifying the information related to a particular job, these information are used in various HR activities as explained below.
Recruitment and selection
Job description is used in recruitment and selection process, the information provided within are very important in hiring a new employee in an organization. These information helps to:
- Clarify qualifications and requirements of a job to the candidates or applicants.
- Attract qualified candidates to apply for a job.
- Discourage disqualified candidates from applying a job.
- Provide useful information for interview preparation.
- Provide information that helps employers, recruiters or HR managers to select a best candidate who can fit the position.
Performance appraisal and training and development
A job description can also be used as a tool for determining the performance level of the employees in an organization. The outlined responsibilities and expectations helps HR managers, employers or trainers to determine the employees performance easily and evaluate any training needs.
Improvement of employees accountability
Another use of job description is to improve the employees accountability. Employees will have to work to meet the expectations defined in a JD, thus, in this case the employees accountability will be improved.
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