Job description (JD) is a document that contains job details. It is mostly used by employers in recruitment process to attract the best candidates to apply for a job. A formal job description usually has job title, job summary, key responsibilities, qualifications, reporting structure and compensation. There are various purposes which drives employers or companies to create job descriptions as mentioned and explained below.
1. To define job requirements and qualifications
The first aim for creating job description is to define the requirements and qualifications of a job. As mentioned above, employers use job description in recruitment process to attract best candidates to apply for a job and hire the best personnel regarding to the qualifications and requirements outlined in a job description.
2. To define responsibilities and expectations of a job
Another purpose of job description is to define the responsibilities a job entails and define what is expected to an employee who is doing that job. This can reduce ambiguity or confusion since employees knows which activities to perform. But also helps employers to assess the performance of the employees by reviewing the responsibilities and expectations outlined and relating them with actual performance of employees.
3. To hire a right person
Job description also aims at attracting best candidates and hiring a right person in a job. The qualifications and requirements outlined can help employers to hire the best talents in a job. Further more, the outlined qualifications and requirements helps to discourage disqualified candidates from applying a job.
4. To evaluate training needs
Job description can also be used by employers to determine the level of performance of the employees and identify the
training needs. This can be done by relating the employees' performance with the outlined expectations and responsibilities.
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